Have you reached a point that you know you need to automate some processes to save yourself time? I bet you’ve heard of Zapier or maybe not. Zapier is a program that uses triggers and actions to streamline your daily activities. For instance I’ve just set up a zap yesterday so any jobs that come to my email (Gmail) and that I apply a certain tag to (New Jobs) will automatically add a new task in my project management software TickTick, this stops double handling and because I am always in my PM software I have the info at my fingertips.
Zapier does do a free plan which includes 100 tasks per month and you can set up 5 single zaps on this plan. For the beginner this is a great starting point as you can automate quite a lot with just the 5 zaps. Zapier has many intergrations for popular programs such as Gmail, Google Calender, Outlook, Zoom, Asana, Trello, TickTick, Toggl and so much more.
If you find that the free plan just isn’t enough the Starter plan gives you an extra 650 tasks per month and 3 premium apps.
Make sure to check them out especially if you are leaning more towards automating your business and saving time.
Did you or do you use Mailchimp? Looking for a free alternative for your email campaigns?
Well I have the solution for you. Not only is Agile CRM a CRM but you can also use it to create email campaigns like you would normally in Mailchimp. Mailchimp used to offer with its free version the ability to segregant your lists so if you only wanted to send an email mailout to say your clients you could but now you can’t unless you upgrade to a paid version.
Add your contacts to the CRM, apply tags to separate your list, create your email template, set your automation triggers and away you go! BUT their email templates don’t stop there you can use it for everyday use to with your GMail account. Create a template with all the bells and whistles, add the Agile CRM extension to Google Chrome and you can import and use your templates in your GMail account without having to send your emails from Agile CRM.
With the free version of Agile CRM you get 500 free branded emails per month to use so if you don’t intend to send out heaps of emails then this is quite sufficient for a small business.
I’m not affliated with Agile however after testing many CRMs I have found this program by far the best CRM on the market.
A Virtual Assistant is not only an automated bot that can answer your questions it’s also someone like me a HUMAN! Virtual Assistants are independent contractors or in other terms just business owners or freelancers. So you are probably wondering well how does that work? Well I’m going to give you a run down.
Virtual Assistants are here to make your life easier and not only the professional side of your life but they can help manage parts of your home or personal life. We can pretty much work from anywhere as long as their is internet coverage and we have our laptop. This also works for your benefit too because you don’t have to pay overheads and have a dedicated premises if you don’t need to and you don’t have someone working in your home.
Because a Virtual Assistant (VA) is an independent contractor they take care of the following themselves as a part of their obligations, which means you also don’t have to pay holiday pay, sick leave etc. like you would to an employee.
Virtual Assistants aren’t all the same you may get some that only perform general admin tasks and then you have others that may specialise in a certain field, for instance real estate, web design, law, the medical field and so on.
It’s about finding the right VA for you and your business. It also comes down to personality, you may have chosen a VA that on paper looks like they will fit in your business nicely however you may clash in personalities and that’s ok because it can sometimes take a bit of trial and error to find the right fit for you.
If you are a VA or you are looking for a VA to integrate into your business then you also need to make sure that you are hiring them in the right circumstances (should they be an employee?). A great way to check this is by using the “Employee or Contractor Decision Tool” on the ATO website. This will work out if the person you are hiring should be classified as an employee rather than a contractor. Because in the end you need to make sure that you have your tax obligations right.
The two main email management programs you hear of often are Microsoft Outlook and Gmail or Gsuite, but have you heard of Mailbird? Mailbird is a great tool to use to manage multiple email accounts no matter what platform your account is created on. They do offer a free version (lite) for up to 3 accounts otherwise the pro version is just as affordable and has so many extras.
So what is the difference between the two?
I have been using Mailbird for years now and I love that I can have all my email accounts in the one platform plus I can check Feedly for daily articles, check Facebook, view my calendar and sync to Dropbox all within Mailbird.
They have a few different theme options
Different views depending on what layout you prefer working with
You can even have some of the popular apps like Asana, Trello, Hangouts, Google Keep, Wunderlist, Twitter, Slack and Evernote integrated in there.
So if you are looking for a simple solution to manage multiple email accounts without flicking between windows then take a look at Mailbird and see if it is for you.
P.S – I am not affiliated with them I just love their product.
Hi I’m Tammy the owner of TLB Admin Support and Online Biz Connect. With years of experience in administration I help business owners grow and build their business by focusing on what’s important.
Just started your own business or thinking of starting one up? Here at TLB admin support we know how important it is to get those first stages of starting your business just right. We know and understand from our own experiences so we’re dedicated to helping you! At TLB admin support we can provide you with all the support your business needs as it takes those baby steps and as you’re figuring out how to balance that work life load. We are here to support both you and your business.
This is how we would love to help you!
We can assist you with basic administrative tasks including research, obtaining quotes, setting up an email and diary management. Everything can seem a little bit hectic in the first stages of creating a business so a well organised and easy to view calendar is essential and will keep you stress free.
Developing your first website can be a daunting phase in the start-up process but a website is a pivotal role in starting a business. We can help you create an eye catching website which will ensure the growth of your online presence. We’ll use WordPress to create your website, a reliable and easy to use software that we know and love. We know what customers want to see when they visit your website and we’ll make sure they see you as a legitimate professional business.
It’s no secret that most of us are extremely reliant on our mobile phones, and most of the information we consume is directly through our phones. And when we’re not checking our emails or updating Google calendars on our IPhones, we are most certainly on social media. This is why having social media accounts for your start up is so important in promoting your business. So we offer a range of social media services starting from $10 a week! We can provide daily, weekly or monthly social media posting and we know what works. Regular social media posts will ensure your business is gaining awareness and popularity, allow you to network, increase revenue and increase brand development.
If you want your customers to really pay attention a short video on your website is a great place to start. Statistics show that more and more customer do not want to be scrolling through pages of text on a website but instead prefer information to be presented to them in short succinct bursts, where there is lots of images and colour. We’ll also help you out with everything design related; logo’s, business cards and flyers etc. to ensure you’re looking professional and confident as you market your business. These first stages of designing are really important in ensuring your start-up has a place in the business world.
When you’re up and running we can also send out weekly, or monthly, newsletters to your email subscribers. We use Mailchimp to do this, a powerful email marketing platform that can create some amazing looking newsletters. Newsletters are a fantastic way to keep your customers up to date, advertise, and build your brand and overall show off your business and accomplishments.
We’re passionate about all the services we provide and because we know they are so essential to start-ups our rates are affordable. We provide virtual assistance so we are always available via Skype, Google hangouts, email and phone.
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